JCR Open Meeting Minutes
Meeting on 16.02.2022 at 18.30 UK time
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List of Committee Members
Names, initials and pronouns
	Role and * to mark non-attendance
	Jamie Charles, JC, she/her
	President 
	George Stokes, GS, he/him
	Vice President
	James O’Garro, JO, he/him
	Treasurer
	Jacob Hougie, JH, he/him
	Secretary
	Keelan Shorten, KS, he/him
	Welfare
	Vasilisa Grachova, VG, she/they
	Welfare
	Ben Palmer-Welch, BPW, he/him
	Welfare
	James Walker, JW, he/him*
	Academic and Access
	Kitty Joyce, KJ, she/her*
	Green
	Yifei Zheng, YZ, he/him*
	Catering, Accommodation and Facilities
	Matthew Wadey, MW, he/him*
	Sports and Societies
	Gosia Szakowska, GoSz, she/her*
	Ents
	Muhammad Mahmoud, MM, he/him*
	Ethnic Minorities
	Neve Baskar, NB, she/her*
	International Students
	Emma Gibson, EG, she/they/he*
	LGBTQ+
	Lucy Trusler, LT, she/her
	Gender Equalities
	Izaac Mammadov, IM, he/him
	Computing
	

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Agenda


Summary of Key Points        3
0. Administrative Matters – Apologies        4
1. Proposal to use “Special Reserve Fund” to fund the punt (JC)        4
2. Class Act Officer referral to ballot (JC)        5
3. Budget Update (JO)        6
4. Any Other Business        6
Summary of Key Points
1. The JCR Voted to refer to ballot the proposal to fund the punt using the “ring-fence invested funds”
2. The JCR Voted to refer to ballot the proposal to include a ‘Class Act’ Officer in the new constitution
3. A further Open meeting will be held to approve the budget shortly, after which it should gain approval from College.
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0. Administrative Matters – Apologies
Meeting begins at 19.01 . KJ, MW, MM, JW and EG are absent with apologies.[1] NB and GoSz are absent without apologies.
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1. Proposal to use “Special Reserve Fund” to fund the punt (JC)
JC outlined that the current JCR Budget relies on funding the punt using the “Special Reserve Fund”, but that to withdraw those funds required approval from the JCR by ballot. To do this requires that an Open Meeting first approve that ballot.
JC explained that funding the punt from the ring-fenced invested funds was necessary because the JCR had already voted to buy a punt[2] and the alternative is to fund that out of the standard budget. The proposal is to withdraw £7,100 out of the total fund of c.£75,000. 
JC explained that the Senior Treasurer had approved the expenditure.
JO noted that the Senior Treasurer was concerned that proposal did not account for insurance, but that the JCR would work with College to find affordable insurance.
BPW questioned if the development office could help fund the running costs, which JC and GS said they would raise in their upcoming meeting with the Development Director.
IM also raised the additional funding that could come from a small charge for the use of the punt, which JC noted was estimated to be c.£400 per annum.
Vote to put to ballot: 30 in favour, 1 against[3]
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2. Class Act Officer referral to ballot (JC)
JC noted that most colleges have a class act officer to cover the Liberation concerns of ‘Class Act’ Officer. JC explained that an Active Policy would be written to clarify what is included in ‘Class Act’. JC noted that the Access Officer does not need to be from a ‘Class Act’ background so may not be able to represent those students. JC noted that JW seconded it to allow the Access Officer to have more time. Alex Mann asked JC to note that this would expand the committee in a small college, but GS noted that the expansion of the JCR, including with ‘Class Act’ background students from the Bridging Course, which would mean that an additional officer would be proportional to that growth.
JC explained that the Class Act Officer needs to be approved by ballot to be included in the new constitution and that it would be formed in the same way as the existing Liberation Officers.[4]
Vote to refer to ballot: 31 in favour[5]
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3. Budget Update (JO)
JO explained that if the punt request is approved by ballot, there should be no further cuts. JO added that the Senior Treasurer has already approved of the budget, so if the JCR Open Meeting approves the budget, it would be likely to get EB approval. JO explained that the funding for the Corpus Challenge being part provided by students had significantly ameliorated the budget situation. JC noted that if students cannot afford the bus subsidy, they should ask the JCR for support. JH said, on behalf of MW, that so far only 3 people had opted out.
Summary: A further Open meeting will be held to approve the budget shortly, after which it should gain approval from College.
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4. Any Other Business
There was no (relevant) other business.[6]
Meeting ends at 19.13.[7]
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[1] There was officially a party in the JCR (at least according to the decorations). If you don’t want to miss out on future parties, please come to the JCR Open Meetings
[2] At the Open Meeting on 07/10/2021
[3] There were 3 proxy votes
[4] The JCR was anonymously urged to note that voting against having a Class Act Officer could be seen as classist
[5] Once more, there were 3 proxy votes
[6] Other than complaints about Harry’s dead trim
[7] See, it is possible to have short JCR Meetings (even if it takes twice as long to get quorum).